The "Two-Person" Rule

When cash is collected at an event (concessions, gate, etc.), how many people are required to count and sign off on the total before it leaves the site?

The Paper Trail

Does your Board of Directors receive a written financial report (Budget vs. Actual) at every monthly meeting?

Your State & Federal 501(c)(3) Status

When was the last time you verified your "Good Standing" with the Secretary of State and confirmed your IRS 990 was filed?

Check Signing Authority

Does your club allow checks to be written to "Cash" or allow a single signature on checks over $500?

The "Hostage" Test

If your current President or Treasurer stepped down today, do you have immediate access to all passwords, bank logins, and digital files?

Bylaw Relevance

Have your bylaws been reviewed and updated to align with current School District policy within the last 2 years?

Conflict of Interest

Does every board member sign an annual Conflict of Interest disclosure?

Volunteer Retention

What percentage of your board positions are filled by people who have "shadowed" the role for at least a year?

Fundraising Diversity

Does more than 80% of your revenue come from a single event or solely from parent donations?

Insurance Protection

Does your club carry its own General Liability and Directors & Officers (D&O) insurance?

Does the district mandate that every booster organization require two unrelated signatures on every outgoing check or digital disbursement?

Does the district receive an annual, end-of-year financial report from every booster organization operating using the school's name?

Does the district forbid school employees (coaches, teachers, principals) from having signing authority on booster bank accounts to prevent conflicts of interest?

Do you know, within a reasonable margin of error, the total combined gross revenue generated by all booster clubs in your district last year?

Does the district have a strictly enforced policy prohibiting direct payments, stipends, or excessive personal gifts from booster clubs directly to school employees (coaches, directors)?

Does the district maintain a current file verifying the active State Secretary and IRS 501(c)(3) status of every booster club to ensure donations are legally tax-deductible?

Can you verify that every booster club filed their required IRS Form 990 last year?

Does every booster club carry their own General Liability and Directors & Officers (D&O) insurance policies, separate from the district's coverage?

Does the district have current copies of the bylaws for every operating booster club on file?

Is a campus administrator (Principal or AD) required to approve all booster fundraising activities before they are announced to the public?

Does the district provide a standardized mandatory training or "onboarding" process for new booster club officers each year?

Does the district require an annual review of combined booster expenditures (Athletic and Fine Arts) to ensure there are no significant disparities that could create a Title IX liability for the school?

If a booster treasurer suddenly quit today, does the district know if that club has a secure data succession plan to recover financial records and passwords?